Records Management Self-Assessment

I am pleased to announce that the 2015 Records Management-Self Assessment (RMSA) report is now available.

Laurence Brewer, Chief Records Officer for the U.S. Government, said, “This is our seventh RMSA, and we are very pleased to see real progress being made by agencies. We expect this improvement to continue, especially as agencies continue to work towards achieving the goals in the Managing Government Records Directive.”

Some highlights from the 2015 data include:

  • There continues to be gradual improvement in overall scores.
  • RMSA findings and recommendations are consistent with the goals and requirements of the Managing Government Records Directive (OMB M-12-18). We believe improvement will continue as the requirements of M-12-18 are implemented and as our records management oversight activities persist.
  • The majority of agencies indicated their records management staff have oversight over records created at the highest levels of their agency (i.e., those of the agency head and appropriate advisors and executive staff).
  • Agencies have policies and procedures in place for email. However, there is little or no auditing for compliance.
  • A majority of agencies are planning to implement the Capstone approach for managing their email.
  • Fewer than half of agencies report having records management staff participating in the design, development, and implementation of new electronic information systems. Of those who participate, only a quarter have approval authority.
building survey

Surveying the records management landscape across the Federal Government.
“Building Survey,” National Archives Identifier 32200321

We use this annual self-assessment to determine whether Federal agencies are compliant with statutory and regulatory records management requirements as well as to identify trends and areas where further guidance may be necessary.

Federal agencies use the annual self-assessment to identify strong and weak areas of their records management programs and to determine the impact of changes they have made since the previous self-assessment.

As a whole, the data in this report is used to improve records management practices within the Federal Government. Records management is the backbone of open government; effective records management by all Federal agencies ensures the preservation and access of the permanently valuable records of the Federal Government.

If you have any questions regarding the RMSA, please feel free to leave a comment here on the blog or send an email to rmselfassessment@nara.gov.

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